FAQs

Invitation to tender – call documents

Amendment notification 23 11 2015 | pdf

Question Answer
Is Israel entitled to participate in the PCP process? Do you have a specific answer for supplier from Israel? Regarding the answer: there are 2 aspects to consider:A – On the part of illegibility of the suppler:
Section E. Administrative provisions and information: “Participation is open to all natural persons and legal persons participating either individually or in a grouping (consortium) of contractors coming within the scope of the EU Treaties and to all natural and legal persons in a third country which has a special agreement with the European Union in the field of public procurement on the conditions laid down in that agreement. Where the Multilateral Agreement on Government Procurement concluded within the World Trade Organization (WTO) applies, the participation to the call for tender is also open to nationals of the countries that have ratified this Agreement, on the conditions it lays down.”B – On the location of the provision of the services:
Section D. Special conditions and requirements for performance of Framework Agreement and services provision: “Except for the testing phase (PCP phase 3) that according to the contractual conditions needs to take place at the group of procurer’s premises (Schools to be indicated by the Contracting Authority and members of the Buyers Group), the contractor or contractors in case of a consortium shall perform the up to 55% of the R&D services at any location of their choice within the EU Member States or a country that is associated to Horizon 2020 or in a country having concluded a Stabilisation and Association Agreement with the EU.“ISRAEL and the EU have an Association Agreement, 01 June 2000 http://trade.ec.europa.eu/doclib/docs/2010/april/tradoc_146089.pdf, so they are illegible and the services can be provided from Israel
My department is dedicated to the implementation of Business Intelligence projects, predictive analytics and Big Data. I am living in Viladecans and I wonder if you consider that the policy areas that I’ve mentioned can be interested in the IMAILE project in order to go to the meeting next 8th? The IMAILE project looks for one single solution based upon the different challenges and minimum requirements explained in our Challenge Brief (including predictive analysis and more). The bids will be evaluated out from how well they respond to our complete needs and requirements.PCP offers possibilities to present bids jointly prepared by several suppliers. It is therefore considered of interest to attend in Viladecans both to learn more about the possibilities as alone standing supplier but also to network among suppliers and find skills and expertise that jointly can strengthen one common bid.
The supplier has to create its own digital content? If the answer is no, who will develop the contents? In IMAILE the suppliers are asked to provide research to develop a PLE for STEM according to our description in the Challenge Brief with minimum and additional requirements on technology. Please read 2. Annex 1 to the Invitation to Tender – Challenge Brief in order to find a detailed list of the expectations from the IMAILE procurers.
The supplier has to develop the software with other suppliers as a team? Or each supplier works on its own Project? This is an option provided in the PCP instrument. One supplier can act alone if they find them self with the expertise to provide services to the complete innovative solution or suppliers can create a consortium based upon different skills and expertise area. Please consult Invitation to tender page 15, 16 E 4 Participation contractor and consortium
To whom and which address the supplier has to submit the tender application? The bid is submitted electronically to Halmstad municipality and Ola Sörensson . Please find the complete information in Invitation to tender section E page 13
Is there a deadline to submit questions/issues related to the ITT? There is no deadline for the questions/issues related to the ITT as they are open for each supplier until we close the call.
Is it possible to have a copy of the D.2.1. market analysis? The relevant information from D2.1 is inserted in ITT Annex – Challenge Brief.
Which are the legal frameworks that suppliers must observe in terms of data protection? Please read Framework contract page 14, Article 17 – Confidentiality of personal data. The Contractor shall, at all times, comply with the provisions of the EU Directive regulating data protection (Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995).
Is it possible to subcontract Universities ot Research Centres? Yes subcontracting is allowed up to 25% of the value of the R&D services of the contract. Please read article 10 Specific rules of subcontracting Framework agreement Annex 5.
Is there any forecast of how many companies will submit an offer? No, but today 14 of October 62 companies have registered to download the ITT.
It would be helpful to know the name of the companies in terms of networking. Please use the IMAILE project LinkedIn group to network and find out about the other suppliers.
In what languages must be the prototypes be developed? Please see G.4 Languages of the service, provision prototypes development and testing ITT page 24 ( English, Swedish, German, Finnish, Spanish and Catalan)
For recently established business it is stated that: “A bank declaration or an insurance company declaration is presented providing financial guarantee”.What exactly is meant by that? What is the actual requirement – is there a lower limit for the balance, or is it something else that is required? The answer is that there is no lower limit for the balance.
We are a startup company, can we apply even if we don’t comply with any of the financial requirements? Since you are a newly established firm you need to enclose a bank certificate or similar to confirm that you are a startup.Then there should be no obstacle for you to responding to our call.
In the scoring table what price is used in item XVII? Is it the phase one total price only or is it something else? The price is the phase 1 price as tenders presented shall focus on the phase 1.
Do you need specific content (digitalized) for STEM subjects? It’s important to bear in mind that the solutions/services that this call is procuring will have to be suitable to be used for STEM subjects; this is academic disciplines of science, technology, engineering, and mathematics. Proper details on specific subjects for each school level to be included in the testing phase will be given at the end of PCP phase 1, but we anticipate including in the testing phase the following specific educational STEM subjects Mathematics, Biology, Chemistry and Physics. In any case, contractors will not be required to develop any educational materials.
The company who develops the IT solution, will keep the IPR? In what is related to the Intellectual Property Rights (IPR) and mainly to the background, tenderers must have in mind the provisions that are in article 23 of the framework agreement to be signed (please refer to number 1, 2 and 3 of the article). In short, tenderers retain the background IPRs but must provide to the procurers the necessary licences to Background Intellectual Property that is related to the results, this is, that are necessary for the final solutions to be used properly. Also note that tenderers must, within one week of the signing of framework agreement provide the Authority with full information in writing about what Background Intellectual Property it (or any of the members of the consortium in case of a consortium or its subcontractors) holds at the date of the signature of the framework agreement.It is important also to indicate in the tender form, section ”B – Technical Approach” the pre-existence of any intellectual property rights (beforehand IPR in relation to the proposed project) that are significant for the project implementation and indicate how you plan to manage them, considering the IPR clauses indicated in the Invitation to Tender.The Contracting Authority, and the other public entities that are members of the buyers group cannot commercialize the solutions. See page 5 of the ITT where it is stated ”The Contracting Authority will not keep the outcomes (in particular, ownership rights of Intellectual Property generated by the contractors remain with the contractors) of the R&D completely for its own use in return for a price reduction on the development cost and certain usage and licensing related rights. As the appointed contractors will retain Intellectual Property ownership rights and the associated commercialization opportunities of the developed solutions to other markets, the contractors themselves will be required to cover the expenses related to the protection of and litigation on the IPR’s.”The commercialization of the solutions by the Contracting Authority and members of the buyer group is out of the licence. The rights granted them covers the usage of the solutions the solutions/services in all the educational facilities placed within that geographical area of coverage.
Are you going to arrange another event for participants? At present we are not going to arrange any events.
Is there any guidance for applying? The guidance is provided towards the ITT documentation: Section “E. Administrative provisions and information”, Section “G. Operational capacity”, Section “H. List of documents that each tender must contain in Annex is the following”, section “J. Assessment of tenders” (all) of the ITT and finally in the “Annex 3 – Guidance for applicants in using the tender form” of the ITT. It’s impossible to answer in details. The answer must be an advice to read the FULL documentation carefully and have a special focus on the indicated sections of the ITT and annex.
In the “Invitation To Tender” document, article L, it mentions the possibility of a call-back provision could be invoked in different cases. As our consortium will provide very valuable background, we just want to confirm that the only IPR that could be retained by the contractors is the one developed under the PCP project (Foreground). Also we would like to know if this background will be specified in the Framework Agreement to be signed, maybe as an annex? In what is related to the Intellectual Property Rights (IPR) and mainly to the background, tenderers must have in mind the provisions that are in article 23 of the framework agreement to be signed (please refer to number 1, 2 and 3 of the article). In short, tenderers retain the background IPRs but must provide to the procurers the necessary licenses to Background Intellectual Property that is related to the results, this is, that are necessary for the final solutions to be used properly. Also note that tenderers must, within one week of the signing of framework agreement provide the Authority with full information in writing about what Background Intellectual Property it (or any of the members of the consortium in case of a consortium or its subcontractors) holds at the date of the signature of the framework agreement.ITT section L states that ”This right (irrevocable, royalty-free non-exclusive right of use the newly developed solutions/services (including the prototypes) resulting from the R&D activities and services ) will also include the Background Intellectual Property prior to the project development , as well as any other information, data, results, resources or conclusions arising from the Project that are essential for the internal use and the functioning and use of the final solutions/services tested.”It is important also to indicate in the tender form, section ”B – Technical Approach” the pre-existence of any intellectual property rights (beforehand IPR in relation to the proposed project) that are significant for the project implementation and indicate how you plan to manage them, considering the IPR clauses indicated in the Invitation to Tender.
After the PCP project finalisation the “Invitation To Tender” document mentions: “while the Contracting Authority, and the other public entities that are members of the buyers group, will only receive a royalty free non-exclusive right of use the newly developed solutions/services (including the prototypes) and the necessary information for the possible launch of a PPI call (Public Procurement of Innovation call for tenders)”. This free non-exclusive right of use includes background and foreground of the solution? Are they able to commercialise or offer it to other schools they have access? This could be a problem when relying to a strong background of already available commercial solutions. Further clarification will be welcome. In what is related to the Intellectual Property Rights (IPR) and mainly to the background, tenderers must have in mind the provisions that are in article 23 of the framework agreement to be signed (please refer to number 1, 2 and 3 of the article). In short, tenderers retain the background IPRs but must provide to the procurers the necessary licenses to Background Intellectual Property that is related to the results, this is, that are necessary for the final solutions to be used properly. Also note that tenderers must, within one week of the signing of framework agreement provide the Authority with full information in writing about what Background Intellectual Property it (or any of the members of the consortium in case of a consortium or its subcontractors) holds at the date of the signature of the framework agreement.It is important also to indicate in the tender form, section ”B – Technical Approach” the pre-existence of any intellectual property rights (beforehand IPR in relation to the proposed project) that are significant for the project implementation and indicate how you plan to manage them, considering the IPR clauses indicated in the Invitation to Tender.The Contracting Authority, and the other public entities that are members of the buyers group cannot commercialize the solutions. See page 5 of the ITT where it is stated ”The Contracting Authority will not keep the outcomes (in particular, ownership rights of Intellectual Property generated by the contractors remain with the contractors) of the R&D completely for its own use in return for a price reduction on the development cost and certain usage and licensing related rights. As the appointed contractors will retain Intellectual Property ownership rights and the associated commercialization opportunities of the developed solutions to other markets, the contractors themselves will be required to cover the expenses related to the protection of and litigation on the IPR’s.”The commercialization of the solutions by the Contracting Authority and members of the buyer group is out of the license. The rights granted them covers the usage of the solutions the solutions/services in all the educational facilities placed within that geographical area of coverage.
How to calculate Ratio 5 – Activity index ratio = (Total amount of offer/duration)/Total operating income. Does “Offer” refers to the total budget of the PCP presented? Offer will include the sum of: i) price presented for phase 1 included in section “D – Price” of the tender form (the actual price); ii) estimated price for PCP phase 2 (section “E – Potential price for upcoming phases” of the tender form; iii) estimated price for PCP phase 3 (section “E – Potential price for upcoming phases” of the tender form.
In the Framework Agreement (Article 17 on Confidentiality of personal data) it is stated that the contractor shall comply with the provisions of the Act (1998:204) on Personal Data. However, the text is only available in Swedish. Thus, we would like to know if it is possible to have the text in English. Here you will find the information about confidentiality of personal data in English:
http://www.datainspektionen.se/in-english/legislation/the-personal-data-act/
Is the “official registration number” the same as “company number”? “Official registration number” is the same as “company number” (organisationsnummer in Swedish)
You ask for a document “Proof of legal status”. Is this the same as “certificate of registration”? Please clarify. document “Proof of legal status” is the same as “certificate of registration” (registreringsbevis in Swedish).
According to your invitation to tender, the tender has to be written in English. I’ve noticed that some words in the translations in for example the income statement still are written in our native language. I want to confirm that it is ok that some phrases are not translated to English if this doesn’t affect your understanding and when we still leave all requested information in English. Is this ok? Regarding Invitation to tender, the tender has to be written in English. However it is ok that some phrases are not translated to English if it doesn´t affect the understanding of content in English considering that you still leave all requested documents and information in English.
XÖV and SAGA are standards for data exchange between public administration information systems. How should the IMAILE-PLE comply to these standards? Is any data exchange between the PLE and the governmental information systems foreseen? XÖV is a special German standard, but XML is an international standard which should be implemented in a modern application or system. To provide an interface using XÖV, the data has to be available in that format (or has to be transformed to that format). We can’t expect that all data is available in all possible data formats. So by specifying which data should be transferred we ensure that the data we want to transfer is available in the according format.Of course generic ways are possible (write a script that can translate anything into XÖV). So the main idea would be that a supplier showcase that data can be exported using XÖV and then the specification of which data could be done during the localization of the software after the procurement/project. (XÖV is only XML with a special scheme (WSDL)
LOU regulates public procurement, meaning the process of procurement. This standard is also listed under “Technical Challenges”, so the question is how this standard relates to the PLE itself and how the PLE should comply to this standard? The LOU does not relate to the PLE itself but refers to the technical specifications under Swedish LOU standards.
These technical specifications are as follows:
1. Swedish standard that complies with the European standard,
2. European technical approval,
3. common technical specification,
4. international standard,
5. other technical reference material produced by European standardization bodies, or
6. Another Swedish standard, Swedish technical approval or the Swedish technical specifications relating to the design, calculation and execution of works and use of material.BUT, pre-commercial procurement (PCP Pre-Commercial Procurement)) is based on R & D exemptions in the public procurement directives and in the Swedish procurement regulations.
So these technical specifications could be disregarded when leaving an offer.
Background IPR must be given to the buyer’s group so they can launch new calls in the future? This means that most of our IPR (algorithms, devices, etc) must be open to anyone so they can exactly know how is done? OR how does it work? Is there a royalty-free non-exclusive use of the technology extensive to the country? for how long? how does it work exactly? The ownership rights of IPRs generated by a project during the R&D activities under the framework agreement will be assigned to the legal entity/ies contracted (suppliers). The contractors will keep the original IPR of any background intellectual property used in the development of the projects. New intellectual property generated within the project development, regardless of its stage, by the contractors or its subcontracted organizations shall also belong to them.However, at the end of the projects, the contractor and the members of the consortium in case of a consortium or subcontractor will grant to the Authority and members of the Buyers Group an irrevocable, royalty-free non-exclusive right of use the newly developed solutions/services (including the prototypes) resulting from the R&D activities and services undertaken during the PCP stages and the necessary information for the possible launch of a PPI call (Public Procurement of Innovation call for tenders). This right will also include the Background Intellectual Property prior to the project development , as well as any other information, data, results, resources or conclusions arising from the Project that are essential for the internal use and the functioning and use of the final solutions/services tested.
This means that the royalty-free non-exclusive right includes:a) the use the newly developed solutions/services (including the prototypes) by the members of the buyers group
b) the necessary information for the possible launch of a PPI call (Public Procurement of Innovation call for tenders)Regarding a), the rights granted will cover each member of the buyers group geographical area of competence and thus must include the right of using the solutions/services in all the educational facilities placed within that geographical area of coverage.
According to your tender contractors shall submit curricula vitae of key researchers. Do you consider that a project manager with experience from the requested innovation area is equivalent to a key researcher? Each tenderer or consortium of tenderers shall present the team to involve in the implementation of the project highlighting the team leader/project manager and the key researchers and support the staff members capacity in comprehensive/detailed CV’s. We do not limited the possibility of one of the key researchers be a team leader or vice-versa. Therfore, It’s difficult to say yes or no without looking to the content of the CV. This is up to each of the tenderers/consortium to decide.
In our country the term “researcher” is connected to a university.
We are a company and don’t have researchers (in the above mentioned definition) but we have staff connected to our R&D department that commits industrial based research for product development. Is our staff equivalent to the term researcher?
We don’t automatically connect the term researcher to the workplace.
Instead we feel that this is determined by the line of work carried out and the experience of the individuals involved. However a person connected to your R&D department that commits industrial based research for product development could/might be equivalent.
When is the deadline to submit the proposal? The deadline for the submission is 30th November.
With ref to point 4 in the Challenge Brief – PLE/STEM State of the Art – which states that a global analysis of the technology enhanced learning market has been performed, verifying available solution and generating the Innovation Gap. Could you kindly provide examples of solutions that were reviewed during this analysis, and if available the analysis itself and/or its executive summary? Regarding the market analysis, it’s a confidential document that cannot be shared and that is the reason way we have a challenge brief that is built over that market analysis, crossing with the procurers needs.
Considering that some of the answers have a very strict page limitation, can you please confirm that if we have additional information to provide (diagrams, methodologies, additional documents or specifications) we can include additional annexes to our proposal? On the annexes to the tender form – yes extra annexes can be provided as stated in pages 2, 7, 10, 14 and 16 of the document “Annex 2 to the Invitation to Tender – Tender Form Template”.
Our legal form is a religious institution economic activity. As a commercial establishment it is required to submit, individually, some taxes but for the purposes of legal form is integrated in a religious Province that it is registered in the Religious Institutions Registry. Therefore, by our nature, we are not required to prepare financial statements as it should do any company subjected to a commercial register.Obviously, as a company, we have our internal control and consequently we have balance and income statements. If it is a requirement for this project, even we have this idiosyncrasy, we don’t have problems to add this information but we wanted to know if we were exempted of that, like here in Spain. I suggest you enclose the numbers in the annex.
We haven’t talked about an exemption to this due to national legislation and for conformity reasons it would be good if all bids are alike.
If there is any chance for an extension of the deadline, such as a couple of weeks more? The deadline for the submission is 30th November.
What exactly is meant with the “own funds”? “Own funds” incl. liquid and non-liquid funds or only liquid funds? Own funds is defined as the difference between a company’s liabilities and assets. The difference between assets and liabilities is the owners’ equity (own funds). Own funds consists of both liquid and non-liquid funds and is defined in a company’s balance sheet.
Is “Income statement of the last two years for which accounts have been closed” applicable for companies? If yes, what is the difference to “profit and loss accounts”? Income statement and profit and loss statement are exactly the same with different names.
Is it requested to submit subcontractors employees CVs? Contractors shall submit complete curricula vitae (EUROPASS model, in English) of the team leader/project manager and of the key researchers to be involved in the project execution. In case of a tender presented by a consortium, contractors shall submit curricula vitae of key researchers including at least one researcher per member of the consortium.
Will the users’ manual for teachers be only in English or also in Swedish, Finnish, Spanish, German and Catalan? Provision of an instructions/user guide for teachers on how to use and implement the solutions/services – This guide will have to be provided in English and will have to contain clear instructions enabling teachers of using the solutions/services properly.
Which is the correct paragraph spacing: is 6pt after or 0pt after? The correct paragraph spacing is 6pt before and 0pt after.
Is there any format for the annex 1 in terms of Proof of legal status and VAT number (that is already quoted in section II.5 of the Part 1 – Identification of the Tender, Tenderer(s) and Contact Detail)? No. the competitors shall present copies of the official document proofing the legal status and an official document of the VAT number, accordingly to the national legislations.
Are there any specifications/restrictions with respect to the software licensing model to be used? How to deal with IPR in case of having different partners contributing software? There are no specifications/restrictions on the licensing model, considering that the fully provisions of section I of the Invitation to Tender (Distribution of the IPR resulting from the project) are respected. The IPR management between members of a consortium is a decision that the consortium shall think of in advance and deal with in order to assure the above indicated provisions.
Are there any requirements or restrictions with respect to the publication of results? The existing requirements and restrictions are explained in section K of the Invitation to Tender (Confidentiality, publicity and information about awarding the contracts). In what is regard to publishing information on the project, competitors are invited to provide a project abstract (part G of the tender form template) that consists of a brief abstract of the project that can be used for marketing purposes of successful selected tenders (publishable summary).

However, the members of the buyers group (HALMSTADS KOMMUN, Sweden; MINISTERIUM DER FINANZEN DES LANDES SACHSEN-ANHALT, Germany; KONNEVEDEN KUNTA, Finland; AYUNTAMIENTO DE VILADECANS, Spain), reserves the right to publish public summaries of the results of the PCP projects (phase 1, 2 and 3), including information of the key R&D results attained and lessons learned. Details will not be disclosed that will harm the legitimate business interest of the contractors involved in the PCP or that would distort fair competition on the market. However any of the public procurers’ members of the buyers group can use the results of the projects to publish a new procurement call with commercial purposes.

Could you explain the meaning of the sentence “testing phase […] should take place at the group of procurer’s premises, the contractor […] shall perform the up to 55% of the R%D services at any location of their choice […]”. Does the sentence mean that the remaining 45% of the activities must be spent in supporting the procurers on site? Could you please explain the expected structure of costs? This means that at least 55% of the R&D services provision must take place within an EU Member States or a country that is associated to Horizon 2020 or in a country having concluded a Stabilisation and Association Agreement with the EU. The other 45% can be provided within other location, but not necessarily at the procurers’ premises. Please remember that in PCP phase 3 (testing phase) the services provision must take place at procurer’s premises (Schools to be indicated by the Contracting Authority and members of the Buyers Group).
Which is the scoring model for evaluating contractors experience and financial capacity? Considering the scoring model it seems that a high experience and financial capacity will not be considered. Very young companies will be considered at the same level of well-established and financially stable companies. Is it correct? There is no scoring for the assessment of the financial capacity. The assessment of this requirement is made at administrative level: accordingly to the ratios presented, competitors have the minimum financial capacity to perform the services or do not have. Recent established competitors that do not have historical information of at least 2 years of activity will also have the chance to compete if they can provide a financial guarantee (bank declaration or declaration from an insurance company). Consult also section J1 of the Invitation to Tender (Compliance with the administrative requirements and financial and technical capacity).
Which is the scoring model for team capacity? How a high team capacity will impact the final proposal score? The “team capacity” is assessed in the quality of tender. Please see assessment criteria “XV. The contractor(s) and/or subcontractors shows to possess and dedicate the necessary resources (e.g. human, equipment etc.) to perform the project as planned in the tender and in order to achieve the outcomes”. However note that the delivery of the necessary CV’s is an administrative requirement to be checked in advance as it can be seen in section J1 of the Invitation to Tender (Compliance with the administrative requirements and financial and technical capacity).
What happen if the lowest price for the offer is 0? Are you going to evaluate positively very low cost offers (independently form the technical quality/societal impact)? We do not expect at all low market prices neither offers with 0€ price as the R&D services are to be paid at market price (see page 4 of the Invitation to Tender), reflecting that competitors will retain the IPR rights in the view of reaching the market with the new solutions in a very near future. Also note that it is expected that competitors present high quality tenders and this include the allocation of resources to its implementation (human, equipment, etc.). The price shall comprise items/headings that are inseparable from, and indispensable to, the R&D services to be provided in order to address the challenge brief presented. Indicative examples of eligible items and headings are provided in the Invitation to Tender: labour price, cost of equipment needed to develop prototypes or to test products/services; cost of installing prototypes or test equipment at the testing locations identified by the members of the buyers group for the duration of the test phase; costs of travel and accommodation to test sites for installation, monitoring and assessment, etc.

PCP Process in IMAILE

Question Answer
Is my organisation eligible to submit a tender to the PCP? This PCP procurement call is open to all legal entities of the European Economic Area, or of any country having concluded a Stabilisation and Association Agreement with the EU, willing to committee its resources to R&D services and operational activities related to the PCP contract and that can demonstrate a route to market for their proposed innovative solution after the tender process ends.
I’m representing a “Pre-Start-up Company”, may I apply? Yes, however, the Framework Agreements will only be awarded to legal entities (natural or legal persons).
My organization is a University, may I apply? Universities may apply, however they must demonstrate a route to market, i.e. the tender must include a plan to commercialise the results.
As a University, should I use Full Economic Cost (fEC)? No. Prices should be calculated to reflect fair market value.
My organization is a Research Center/Technology Transfer Office, may I apply? Yes, considering that the Research Center or Technology Transfer Office is a registered legal person, able of demonstrating its financial capacity and also demonstrate a route to the market, i.e. the tender must include a plan to commercialise the results.
Will the current results of IMAILE (market analysis, survey results etc.) be handed out to the suppliers? Some of the results will be public, some are restricted depending on the stage of the project. 1 of October is the date when the majority of the documentation will be published. Our Challenge Brief based upon the Innovation Gap identified in the market analysis will be published on 15 of August.
What is the concrete role of the IMAILE consortium in each of the three PCP phases? We are funding your research and therefore we evaluate your offers, award contacting and monitor the development. In the third phase we involve test and reference groups for testing in real classroom scenarios.
Is the learning and assessment content already available? This will be presented to all suppliers at the same time and will not be shared individually.
In which language will the tender documents be published? The tender document will be in English.
In which language should the responses be provided? The responses need to be provided in English.
As an organisation based outside the EU, will this affect our application in any way? Below is the information we have received from the European Commission so far but we wait for more precise indications. If you have a daughter company and/ or EU office it might be strategic to let them respond to the call. But we will update this section with this important information as soon as we have further details.
The PCP completion is open to all entities coming from:

    • EU member states
    • Any country which has a special agreement with the European Union in the field of public procurement on the conditions laid down in that agreement – http://ec.europa.eu/trade/policy/accessing-markets/public-procurement/ – it includes: Mexico, Chile, Colombia, Peru, Central America region (Panama, Guatemala, Costa Rica, El Salvador, Honduras, Nicaragua), Iraq, Korea

Where the Multilateral Agreement on Government Procurement concluded within the World Trade Organization (WTO) applies, the participation to the call for tender is also open to nationals of the countries that have ratified this Agreement, on the conditions it lays down – https://www.wto.org/english/tratop_e/gproc_e/memobs_e.htm – it includes: Armenia, Canada, Hong Kong and China, Iceland, Israel, Japan, Liechtenstein, Aruba, Norway, Singapore, Switzerland, Chinese Taipe and USA.

 

CONSORTIUM OF SUPPLIERS
In case that ‘Company A’ applies successfully as a supplier and ‘Company B’ would contribute: What is the structure of the ‘consortium’. Would ‘Company B’ be a subcontractor of ‘Company A’ or an independent contractor/supplier. Who would coordinate the project? In general one consortium can consist of several suppliers. The consortium requires one ‘lead supplier’ who can suggest whether to subcontract some of its services and/or create a consortium of suppliers. In both cases ‘Company A’ would be coordinating the project signing up as ‘lead supplier’.Details will be regulated in the information of the Invitation to Tenders and Framework Contract, which are documents that will be published on 1 October 2015. At this very moment we work to finalise all the legal documentation and therefore no further information is provided upon this. Details will be regulated in the information of the Invitation to Tenders and Framework Contract, which are documents that will be published on 1 October 2015. At this very moment we work to finalise all the legal documentation and therefore no further information is provided upon this.
How high is the funding rate for an institution/company (as a partner/supplier/subcontractor)? You will need to create your own funding settings within the consortium as we will offer a maximum amount of euros per stage and per supplier (consortium of suppliers) . In the bids the consortium needs to clarify the budget of the upcoming project and we will assess its relevance towards your described input.
How high is the overhead for an institution/company (as a partner/supplier/subcontractor)? see answer above

 

Frequently asked questions on PCP and PPI

 

Further issues

 

PLE – Personal Learning Environment

How do you define PLE in IMAILE project?

The IMAILE Personal Learning Environment (PLE) for STEM is an adaptive, accessible, and easy to use solution providing smart services for the realization of personalized learning including individualized learning paths, support of different learning strategies, and intelligent tutoring for primary and lower secondary schools. The IMAILE PLE for STEM shall offer a single access point to repositories of freely available learning content, learning apps, services and tools for STEM education through the application of open standards. Through the provision of own communication and collaboration functionalities and the integration with widely used social media pages, the IMAILE PLE enables students to learn, share and interact with their friends, teachers, and other stakeholders such as their parents. The IMAILE PLE supports bring your own device (BYOD) through the provision of a device and operating system independent solution, and lifelong learning through the integration of an ePortfolio solution.  Overall, the IMAILE PLE for STEM provides a highly motivational environment for formal and informal STEM education.